Taking Students to Europe (2013)

london and paris

After the (semi-)successful study trip to Australia’s Gold Coast in 2012, we decided we wanted to do something similar this year.

In Australia, the best things we did were as a group, and the worst part of the trip were the host families, so this time we tried to put together a kind of eye-opening cultural tour, with a week in London and three days in Paris.

The students were interested but their parents weren’t. “Sounds like you’re just going on a trip”, they said, and weren’t open to the argument that it was the kind of trip that most kids in Japan never have the chance to make.

We quickly rethought our plans and changed the trip to incorporate a week’s homestay/English classes in London with three days in Paris. Seven students signed up, fewer than the ten we had set as a minimum. I wanted to cancel, but the school manager decided to press ahead as a learning experience.

We went with a company in the UK recommended by a friend of mine. Big mistake.

The problems

1. The school we partnered with for this trip was disorganized and unprofessional. The frequently forgot things, failed to deliver on previously agreed conditions, and three days before the trip emailed me saying “we couldn’t find the last homestay family for you, so let’s just refund your money and call it quits”. Our office manager physically collapsed when I relayed that message. I was able to broker a solution eventually, but it was incredibly stressful. After we arrived, instead of providing staff to guide us on field trips as agreed, they dropped us off at various places leaving the teacher accompanying the students to try to salvage things and provide tours and activities on the spot. Classrooms were booked at the wrong time, activities were booked on the wrong day. Scheduled activities had to be changed because they were not available on Sundays, and so on. Instead of providing classes for each level of student (we had three different levels of ability) they just provided two. None of this was said in advance, it just happened and we decided to just get through the experience without upsetting the students rather than argue.

2. Organizing everything ourselves meant dealing with airlines, hotels, transport companies, schools, museums, restaurants, etc. Once we were in country, the sole teacher on the trip had an excessive amount of responsibilities and stress. For example, on the last day we had a guided tour of Versailles including pickup from the hotel and drop off at the airport, but until the minibus actually turned up we couldn’t be sure it would happen so had to have a plan B in place. Everything turned out okay in the end (I don’t think the students noticed the problems) but it was a bit too intense.

3. Due to a last-minute venue change (from London to Cornwall!) we ended up needing to take two long (6-hour) journeys by minibus. This was a bit of a waste of time. I found out later that we could have toured London first, then made our way to Cornwall, then flown from there to Paris, which would have been a lot better.

4. There were a large number of unanticipated supplementary expenses, from meals to transport to laundry, and as the organizers we felt responsible for these.

The benefits

1. We actually had nice homestay families this time (which is 90% of the battle). Also, Cornwall is a great place and the students enjoyed getting to know it.

2. Touring London for one day and Paris for three was fantastic. The students were blown away by the buildings, the museums, and the ice cream πŸ™‚

3. Despite the unanticipated expenses above, and not having enough students, the trip was slightly profitable.

Things we learned

1. Partnering with good people/organizations is essential. Trying to pick up the pieces after someone else drops things is exhausting and stressful, as is making contingency plans on the fly. We will be much more careful in the future.

2. It’s vital to balance activities and downtime for the students. Making sure they have some time to relax and time to themselves each day is really important. I feel we managed this well on this trip.

3. It’s preferable to take two teachers. We were able to have a former teacher join the group in London and Paris, and it made a huge difference. Having two teachers spreads the worry, allows each teacher to have a little time off, and provides a backup in case of accidents. It’s also great to have one teacher wait with the group while the other buys tickets, etc.


This was a good trip overall. Students that went on both (the former Australia trip and this one) said this time was more fun and interesting. We did a lot, and I have almost 1000 photos to prove it.

However, it was far too stressful and could have gone wrong. For future trips we will need to do more preparation and research.

We’re thinking of going to Canada or Singapore next year. Anyone know any good schools? πŸ˜‰

We have our students attending a summer camp. It’s taking away a lot of the hassle and worry while also keeping costs down. We are learning some lessons, but seems to be going quite well overall.

Summer camp where?

You’re a brave man, Ben. You’re also a lucky one and you’re dead right about the need for more preparation and research. It actually sounds like you would have grounds to make a claim against the school though. I would. How about Ireland? I know a lovely little English through adventure and activity school in a glorious location…sailing and catching mackerel in the baking sunshine (well this year anyway!).

Hi Patrick
We’ll definitely be calling you the next time we head to the UK (and coincidentally the students really wanted to go fishing this year πŸ™‚

UK? Who said anything about the UK?

Sorry! Slip of the tongue… er, keyboard.

I was planning to go after the school (and publicly name and shame them online) but after meeting them they were just disorganized and unprofessional as opposed to malicious. And we got through things okay.

Basically I don’t think it would be worth the aggravation, and they didn’t annoy me enough to put me into vindictive mode πŸ˜‰

Likewise I know a great school in NZ. About how many students went this time?

I love NZ and would love to take students there… if it ever comes to pass I will drop you a line!

It’s a summer camp called Warm Beach, about 90 minutes north of Seattle outside of Stanwood, WA. The kids are hanging out with native speaker campers while horseback riding, doing archery, shooting BB guns, swimming, experiencing climbing walls, and other activities. The cost is only $400 for five nights and six days, which includes free room and board for my staff (my wife and me, this time) in exchange for us being nearby for language support when necessary. (i.e. translation of safety instructions before potentially dangerous activities, communicating with homesick students, etc.) There’s also a group of Korean campers here this week, which has been interesting, but they are the only other non-native-speaker campers.

I’ll have to get the details off you πŸ˜‰

Great post, Ben, and very informative!
How old were your students?

Hey Ed! Are you back from your trip? The students that went on this trip were 10-16 years old πŸ™‚

Yes, we’re back safe and sound.

Apparently the Sendai ETJ meeting on Sept 1st is going to be about taking students abroad too…

Thanks for letting me know. That sounds interesting.

On Sunday, September 1 I’ll be presenting at ETJ-Sendai on the trip we just completed, while hopefully hearing from the experiences of others as well. Would be great to see several people there!


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